Privacy Policy for ChronoWorks

Last Updated: November 26, 2025

1. Introduction

ChronoWorks ("we," "our," or "us") is committed to protecting your privacy. This Privacy Policy explains how we collect, use, disclose, and safeguard your information when you use our mobile application and web services.

2. Information We Collect

2.1 Personal Information

We collect information that you provide directly to us, including:

Name and email address (for account creation and authentication)
Company information (name, industry, size)
Employee data (names, roles, hourly rates, schedules)
Profile photos (optional)

2.2 Time and Attendance Data

Clock-in and clock-out timestamps
Work hours (regular and overtime)
Time off requests and approvals
Schedule assignments

2.3 Location Data

With your permission, we collect GPS location data when employees clock in or out. This helps verify work location and prevent time fraud. Location tracking can be disabled in device settings, but may limit app functionality.

2.4 Device Information

Device type and operating system
App version
Crash logs and error reports
Usage analytics (pages viewed, features used)

3. How We Use Your Information

We use the collected information for:

Service Delivery: Provide time tracking, scheduling, and payroll reporting features
Authentication: Verify user identity and maintain account security
Location Verification: Confirm employee clock-in locations when GPS is enabled
Notifications: Send push notifications for schedule changes, missed clock-outs, and PTO updates
Analytics: Understand how users interact with the app to improve features
Support: Respond to your questions and technical issues
Legal Compliance: Comply with applicable laws and regulations

4. Data Sharing and Disclosure

4.1 Within Your Company

Your data is shared within your company based on role-based permissions:

Employees can view their own time entries, schedules, and PTO balances
Managers can view and edit data for employees they supervise
Admins have full access to all company data
Account Managers can oversee multiple companies they manage

4.2 Third-Party Service Providers

We use trusted third-party services to operate our app:

Firebase (Google): Cloud hosting, authentication, database, and push notifications
Google Cloud Platform: Serverless functions and data storage

These providers are contractually obligated to protect your data and use it only for providing services to us.

4.3 We Do NOT:

❌ Sell your data to third parties
❌ Share your data with advertisers
❌ Use your data for marketing outside your company
❌ Share employee data between different companies

4.4 Legal Requirements

We may disclose your information if required by law, court order, or government regulation, or if we believe disclosure is necessary to:

Comply with legal obligations
Protect our rights and property
Prevent fraud or security issues
Protect user safety

5. Data Security

We implement industry-standard security measures to protect your data:

Encryption: All data is encrypted in transit (HTTPS/TLS) and at rest
Firebase Security: Leverages Google's SOC 2 compliant infrastructure
Access Control: Role-based permissions limit data access
Authentication: Secure login with email verification
Data Isolation: Company data is isolated and cannot be accessed by other companies

However, no method of transmission over the internet is 100% secure. While we strive to protect your data, we cannot guarantee absolute security.

6. Data Retention

We retain your data for as long as your account is active or as needed to provide services. When you delete your account:

Personal data is permanently deleted within 30 days
Some data may be retained for legal compliance (e.g., payroll records for tax purposes)
Anonymized analytics data may be retained indefinitely

7. Your Rights and Choices

7.1 Access and Correction

You can access and update your personal information through the app settings at any time.

7.2 Data Deletion

You can request deletion of your account and data by:

Using the "Delete Account" option in app settings
Contacting us at support@chronoworks.com

7.3 Location Services

You can disable location tracking in your device settings. Note that this may limit certain features like GPS-verified clock-ins.

7.4 Push Notifications

You can opt out of push notifications in your device settings or app preferences.

7.5 Data Export

You can export your time and payroll data to CSV format at any time through the app.

8. Children's Privacy

ChronoWorks is not intended for use by individuals under the age of 18. We do not knowingly collect personal information from children. If we become aware that we have collected data from a child under 18, we will delete it immediately.

9. International Data Transfers

Your data is stored on Firebase servers located in the United States. By using ChronoWorks, you consent to the transfer of your data to the United States. We ensure that appropriate safeguards are in place to protect your data in compliance with applicable privacy laws.

10. Changes to This Privacy Policy

We may update this Privacy Policy from time to time. When we make changes, we will:

Update the "Last Updated" date at the top of this policy
Notify you via email or in-app notification for significant changes
Post the updated policy at this URL

Your continued use of ChronoWorks after changes constitutes acceptance of the updated policy.

11. California Privacy Rights (CCPA)

If you are a California resident, you have the right to:

Know what personal information we collect and how it's used
Request deletion of your personal information
Opt-out of the sale of personal information (we do not sell personal information)
Non-discrimination for exercising your privacy rights

12. European Privacy Rights (GDPR)

If you are in the European Economic Area (EEA), you have the right to:

Access your personal data
Correct inaccurate data
Request deletion of your data
Object to processing of your data
Data portability
Lodge a complaint with a supervisory authority

13. Contact Us

If you have questions about this Privacy Policy or our data practices, please contact us:

Email: support@chronoworks.com
Address: [Your business address - to be added]

14. Consent

By using ChronoWorks, you consent to this Privacy Policy and agree to its terms.